If you, check the Items that are in the category option and use the drop down menu to select the category.Window, click the right arrow at the bottom, then move to step 3 below. Select your desired option in the Delete After Exporting?.Click the right arrow at the bottom of the window to continue. Select File in the upper left of the Outlook, the Export from the drop down menu.Categorized items will be marked with the color of the category label and are ready for export. If there are contacts, tasks or other account items you want to include in the export, you will have to label these with the category as well.To add non-adjacent messages you can press the command key while clicking. For a smaller range of messages you can press the control key on your keyboard while selecting two messages everything between the two will be highlighted.Click the Categorize button and the category name to apply to all of the items.Everything in the folder will be highlighted/selected.
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If you are exporting to save an account that is being disabled (vs. Selecting Items to Export Outlook on Mac will either export everything - all account/folder headings in your Outlook list, including any existing On My Computer folders - or items flagged with a Category. If you are exporting and importing because you are leaving CUMC, also be sure to when it expires to avoid getting errors when Outlook tries to connect. The.olm file can then be imported to Outlook to view, and, if desired, move the information to different set of folders, including any that are part of another email account (as long as the account is set up in Outlook and has enough available space). Exporting and Importing Data in Outlook on Macintosh You can export an email account's messages, attachments, folders, contacts, calendar and appointments, tasks, and notes in Outlook as an '.olm' file as a way to save everything if the account is being disabled, or you simply want to 'archive' or store the data on a computer's hard drive instead of in the account space on the mail server.System requirements for Outlook 2016 for Mac, part of the Office Home & Business 2016 for Mac suite. Get the best of Outlook Use Outlookâs advanced features with your Gmail, including Focused Inbox. Select the Turn on logging for troubleshooting option, and then click OK. In the Sync Errors window, click the Gear icon. To enable logging in Outlook 2016 for Mac, follow these steps: Enable logging.